Administrative Officer

Please see below description :

 1.  Listing Manager (Listing to Contract)

• Oversee all aspects of sellers transactions from initial contact to executed purchase agreement.
• Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, full online property profile, research old multiple listing service listings and etc.
• Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
• Coordinate showings & obtain feedback.
• Provide proactive regular feedback to sellers regarding all showings and marketing activities.
• Coordinate all public open houses
• Input all listing information into marketing websites and update as needed.
• Submit all necessary documentation to office for file compliance.
• Input all necessary information into client database and transaction management systems.

2.  Transaction Coordinator (Contract to Closing)

• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Coordinate title/escrow, mortgage loan and appraisal processes.
• Regularly update & maintain communication with clients, agents, title officer, tender etc.
• Coordinate moving/possession schedules.
• Schedule, coordinate closing process.
• Schedule client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals.

3.  Marketing support

• Regularly assist agent to manage & enhance agent’s social media presence.
• Track & coordinate all inbound leads from websites, social media & other online sources.
• Regularly obtain client testimonials for websites, social media & other marketing materials.
• Coordinate & implement agent marketing tools & property tools on website(s), blog(s), social media and client database email campaigns.

4.  Administrative

• Oversee all aspects of the administration of the agent’s business.
• Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials, stationeries.
• Answer incoming phone calls
• Take message form incoming calls or requests.
• Type inventory lists for rentals
• Update regularly all adverts on different websites.
• Do the filing and achieves documents on a day to day basis

5. General

• Write English and French well
• Speak fluently English and French
• Outgoing personality
• Committed and able to work after office hours when required
• Computer literate