Administrative Assistant

Adecco is an International HR and Consultancy firm. Our client, in the leisure sector, is looking for an Administrative Assistant.

Our client, in the leisure sector, is looking for an Administrative Assistant.

The Administrative Assistant will be responsible to assist the Admin and HR Executive and the Management team in all administrative duties related to the Group.  Ensure that clients, internal and external stakeholders of the Group are greeted properly (over the phone and face-to-face) and that all requests are transmitted promptly.

Main responsibilities:

• Screen phone calls, enquiries and requests, and handling them in an appropriate manner.
• Greet all visitors with politeness and courtesy and attend to requests promptly.
• Manage appointments and meetings for the management and staff.
• Ensure that the reception area is well maintained and clean at all times.
• Assist in all administrative duties as may be requested.
• Transmit the shopping centre tenants’ requests to the Head of Mall and Leisure or to the relevant staff.
• Ensure the dispatching and tracking of documents in a timely manner.
• Record all receiving documents / files and distribute them to the relevant staff in time.
• Ensuring that equipment such as telephone, printers, fax machine, etc. are working properly at all times.
• Liaise with suppliers and prepare Purchase Orders.
• Assist in printing and filing of documents as per instructions.
• Ensure that stock of day-to-day usage items is available for employees such as stationery, kitchen supplies.
• Maintain cleanliness of meeting rooms and ensure refreshment is available.
• Any other duties as may be assigned.

Qualification:

• Minimum HSC
• At least 1 years’ experience as receptionist and 2 years’ in administration.

Candidate profile:

• Fluent in English and French both written and oral;
• Proficient in Microsoft Office (Word and Excel);
• Politeness;
• Customer Satisfaction;
• Timeliness;
• Proactive.