Administrative Assistant

Perform a wide range of administrative and office support activities particularly (but not limited to) for the Accounting Department and the HR Department to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities

 Debt Collection

• Ensure a day-to-day follow up of Debt Collection via our Software
• Call customers and report to Accounting Assistant
• Develop methods and procedures to improve Debt Collection efficiency

 HR Duties

• Ensure a proper follow-up of Time In/Out, Leaves, Overtimes, Amenities, etc. on a day-to-day basis via our Software
• Assist in the preparation of regularly scheduled reports
• Set up new employees on the database and proceed with related Administrative issues
• Organize and schedule appointments for recruitments
• Scan and file Employees documents

Administrative Tasks (non exhaustive)

• resolve administrative problems and inquiries when and where appropriate
• support of Administrative Assistant, HR and Managing Director for all relevant tasks/duties
• alternate of Receptionist during lunch time and absences

Requirements/Key Competencies

• knowledge of office management systems and procedures
• planning, organizing and prioritizing
• information gathering and information monitoring
• flexibility, adaptability, teamwork
• proficiency in MS Office
• problem assessment and problem solving
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School Certificate / Diploma; additional qualification/experience in the Debt Collection field will be a plus
• 2/5 years experience