ADMINISTRATIVE ASSISTANT

The goal of the function is to handle administrative tasks and assist finance team in some admin finance related tasks.

GOAL OF THE FUNCTION

• Handle administrative tasks
• Assist finance team in some admin finance related tasks

KEY RESULT AREAS / MAIN RESPONSIBILITIES

• Maintain proper filing and archiving systems
• Maintain stationery and kitchen stocks
• Responsible for office maintenance – Contact with Nexteracom and other external contractors
• Follow-up of cleaning services with external contractors
• Monitor the work of the cleaning staffs
• Assist the finance team for annual asset counts
• Act as first point of contact in the office
• Issuing purchase orders in SAP
• Creation of vendors in SAP
• Correspondences and liaise with DHL for in and out courriers

• Any other cognate duties

EXPERIENCE AND EDUCATION

• Certificate in Secretarial duties or equivalent
• Bilingual English-French
• Minimum 1 year of experience in similar field
• Sense of Responsibility
• Good Planning and organizational skills
• Dynamic
• Action-Oriented
• Attention to details
• Openness to change

COMPETENCIES

• Communication skills (1)
• Analytical thinking (1)
• Planning and organisation (1)
• Customer focus (1)
• Concern for accuracy (1)