Academic Administrative Assistant

RESPONSIBILITIES & DUTIES  Manages and maintains database for the quality system and prepares/assists in preparation of annual reports and quality trending reports  Responsible for providing administrative support to Head of Academics or any other person appointed by the Head of Academic. ...

RESPONSIBILITIES & DUTIES
 Manages and maintains database for the quality system and prepares/assists in preparation of annual reports and quality trending reports
 Responsible for providing administrative support to Head of Academics or any other person appointed by the Head of Academic.
 Produce and develop Student Welcome Packs.
 Inform the students about classroom schedule, Exam , extracurricular activities or any other events in the premises
 Assist students in the Orientation and Induction Programmes
 Provide students with Educational Support Materials on their first day
 To prepare attendance sheets, time tables and exam time tables
 Deal with day-to-day queries, lateness, absences and Complaints
 Convene Committee meetings
 Set up and co-ordinate Programme Approval Committee teams to consider programme applications.
 Prepare agendas and reports for meetings.
 Document meetings and action decisions made as required.
 Maintain records of faculty delegated course approvals, and liaise with faculty members
 Maintain complete records of programme and Students files
 Provide administrative support for the Head of Academics
 Filing of records, minutes and documents
 Disseminate Institute policies
 Update information on the Academic Division, website relating to Academic matters
 The Directors reserve the right to request other duties to carry out by the Academic Administrative assistant within the scope of his/her capabilities, as and when required.

EXPERIENCE & QUALIFICATION
 Minimum HSC
 Administration skills and experience
 Experience in a tertiary education environment

PERSONAL QUALITIES & BEHAVIOURAL TRAITS
 Excellent interpersonal communication skills
 A high level of written communication skills in relation to corresponding with statutory bodies, managers and academic staff
 Ability to work independently, while also working as part of a team
 Competent in the use of computing packages, particularly MS office, email and database
 Ability to document accurate and succinct records of meetings
 Commitment to maintain appropriate levels of confidentiality