Personal Assistant (Temporary)

Adecco is an International HR and Consultancy firm. Our client, a fiduciary company, is looking for a temporary Personal Assistant.

Our client, a fiduciary company, is looking for a temporary Personal Assistant.

Reporting to the Managing Director, the successful candidate will be responsible to provide support in planning, organising and managing events.

Main responsibilities:

• Managing the MD’s diary.
• Provide administrative support for any ad-hoc projects.
• Reading, monitoring the MD’s email.
• Answering calls and liaising with clients competently.
• Preparing correspondence on behalf on the Manager as and when required.
• Assisting teams as and when required.
• Prepare papers, plan and organise meetings.
• Organising travel and preparing complex travel itineraries for MD and relevant parties.
• Taking action points and writing minutes.
• Provide support in planning, organising and managing events.
• Conducting research.
• Preparing presentations.
• Managing and reviewing filing systems.
• Typing documents.
• Sourcing and ordering stationery and other corporate items as and when required.

Qualification:

• Certificate or Diploma.
• Min 2-3 years’ experience in a relevant position.

Candidate profile:

• Excellent communication skills (verbal and written) with the ability to quickly build relationships at all levels of the organisation.
• Excellent interpersonal, organisational skills and a service minded attitude.
• Accurate with excellent attention to detail.
• Ability to work on own and prioritise without direction.
• Flexible, positive, self-motivated, patient and tenacious attitude.
• Ability to manage multiple tasks in an environment of rapid change and shifting priorities.
• Is courteous and acts respectfully towards all staff and clients.
• Very efficient and proactive.
• Understands the importance of discretion and applies same at all levels.
• Extremely discreet.
• Understands the importance of confidentiality.