Adecco is an International HR and Consultancy firm.
Our client, part of a local group in the chemical and distribution sector, is looking for an HR Officer.
Our client, part of a local group in the chemical and distribution sector, is looking for an HR Officer.
The successful candidate will be responsible for:
Main responsibilities:
Wages Administration
- Ensures collection, input and compilation of data for preparation of payments requests.
- Ensures that EDF is collected on time and properly Filed.
- Ensures that Employee Return is sent accordingly by.
- ensures that all figures tally
- requesting for TAN where applicable
- Ensures that all legal deductions are made from Employee’s salaries.
- Prepares monthly after-payroll reports and sends to the Accounting department with approval of HRM.
Salary Structure
- Handles the management of the salary structure by:
- advising Management with regard to the adequacy of the salary structure vis a vis the labour market
- reviewing on a regular basis the structure concerning issues like adequate grading of jobs, salary ranges etc.
- Advising Management with regard to adequacy, fairness and transparency of commission schemes.
Reports
- Prepares reports for Management regarding all issues related to Compensation and Benefits of Employees in order to facilitate Decision Making Process.
HR Policies, HR Procedures, Labour Laws and related Legislations
- Ensures that HR policies and procedures are being adhered to and report cases of non-conformity to management.
- Ensures a sound knowledge of Labour laws and legislation associated in order to guarantee that all Company practices in relations to payment of wages are in accordance with all legal obligations.
- Advises Management on matters relating to legal obligations regarding payroll when required.
Records and Filing
- Maintains a healthy filing system for all personal record of Employees on matters related to Employment history, promotions, transfers, wages administration, pension schemes, personal accident, surgical insurance, etc…
- Keep Personal files up-to-date.
- Provides auditors with documents requested after ensuring that they can be given access.
Recruitment
- Ensures that all relevant forms pertaining to recruitment is properly filled and approved as per ISO procedures HM policies.
- Maintains an updated CV database and ensures feedback on candidates is added to the database after interviews
- Performs screening of CVs
- Ensures that all relevant documents are duly signed and that all Employees’ files are updated
- Prepares Letter of Offers, Employment Agreements, and Letters of changes in conditions for selected candidates based on approved ERF, ERC, and Variation Forms
Training and Development
- Prepares TNA based on information collected from SPACE to improve efficiency and develop potential
- Creates a training database and ensures that it is updated on a regular basis
- Liaises with training suppliers and identifies the programmes which will be the most suitable to the development needs of the company
- Recommends and organises suitable training and development programmes according to demand
- Handles calls to and from employees concerning courses
- Communicates with HRDC for the purpose of staff training and grant refund
- Follows up with relevant parties to obtain documents required for grant refund such as:
- invoice
- receipt
- certificate of attendance
Medical Insurance & Pension
- Administers and make follow-ups of staff healthcare scheme as well as pension and life assurance by:
- sending health care claims and requests for reimbursements
- performing administrative duties with regards to medical and pension
- compiling and reconciling with Health Insurance of the Chemical Cluster and verifies if the latter tallies with that of the Accounts Department
- preparing monthly reports
- renewing of personal accident and surgical insurance
HRIS
- Updates Vipertex, Sicorax HR and ESS accordingly as and when required.
- Ensures that new year parameters and fiscal procedures are performed on time and according to government legislations
- Ensures that all employees are properly trained for using ESS and responds to employee queries regarding same as and when required
- Ensures all relevant documents are uploaded on Sicorax HR
Attendance Monitoring
- Ensures that Vipertex system is being used accordingly
- Enrols new employees on Vipertex
- Ensure that all department managers monitor attendance for information to be more accurate when imported to Sicorax Payroll
- Monitors attendance by:
- verifying Timesheet
- inputting leaves on the system
- ensuring that medical certificate us received and filed accordingly
Employee Relations/ Communication
- Maintains trustful relations with employees by providing prompt and clear answers to their queries
- Provides answers to all queries, from Management and Employees, related to wages and salaries
Job Profiling
- Develops Job profiles for all posts by consulting relevant departmental managers for precise and accurate information
- Participates in Job Evaluation Panel and ensures an objective and fair evaluation is performed
- Ensures that Job Evaluation is approved by the GHR and maintains a proper filing system for all Job Evaluation Rational
- Updates Job Evaluation table on a regular basis and ensures same is communicated to HR Corporate
HR/Development Administrative Duties
- Assists in the preparation and issuing of annual increment letters following S.P.A.C.E
- Prepares commission letters for concerned employees and ensures a signed copy is filed in employee personal file
- Assists in compiling data on remuneration and benefits for salary surveys and HR statistics
- Handles any renewal of licence pertaining to data protection, chemicals or any other relevant matter by preparing contracts and performing any appropriate duties as and when required
- Informs and provides relevant documents to the Administrative department for the processing of Access Pass
- Provides support for the smooth running of the department as and when required
- Updates S.P.A.C.E forms as and when required
- Ensures the timely distribution of S.P.A.C.E forms and ensures constant follow-up
Code of Ethics
- Adheres to HM code of ethics at all times and ensures that the provisions of the staff handbook are followed by him/her constantly
Safety/Health/Environment/Quality
- Complies with Safety, Health, Environment and Quality procedures and regulations.
- Reports incidents, non-conformance, complaints, near misses and dangerous occurrences.
- Shows initiative and pro-activeness in improving Safety, Health, Environment and Quality practices
Qualification:
- Degree in Human Resources or Management or in
- 2-3 years of experience in a similar position
- Experience in a unionised setting and/or with workers would be an advantage
Candidate profile:
- Has sound knowledge of handling HR operational / employee relation matters
- Is trained in using SICORAX HR and VIPERTEX
- Has a very good command of written English (drafting contracts, letters etc.)
- Is at ease with planning welfare events
- Is able to handle pressure and meet deadlines
- Can easily communicate with people at different levels (from manual workers to staff/management)
- Good time management
- Accurate and proactive