Fund Administrator

The Fund Administrator will be involved in the setting up of various types of closed-end fund structures, investor on boarding and customer due diligence.

KEY RESPONSIBILITIES

	Fund Administration duties including but not limited to corporate secretarial functions, the preparation of meetings, drafting of minutes/resolutions, instructing payments, undertaking regulators periodic risk reviews;
	Set up of open ended funds, closed-end funds structured as companies / limited partnerships, CIS Managers and GBC 1 / GBC 2 SPV’s; 
	Conduct closings for closed-end funds / admittance of investors and undertaking customer due diligence; 
	Prepare capital calls / drawdown notices and having same approved by the Board / GP; 
	Maintain drawdown trackers and updating share registers; 
	Prepare written resolutions for the approval of transactions (including investments / restructuring / disposal of investment etc.); 
	Prepare Board packs including arranging and assisting Board meetings (preparation of minutes and follow up on matters arising); 
	Prepare and process monthly and ad-hoc payment instructions both manually and on internet banking; 
	Circulate quarterly management accounts / capital account statements to investors; 
	Provide a high standard of customer service for existing and potential clients;
	Responsible for a portfolio of clients as assigned by the Manager and acting as the direct point of contact;
	Ensure all transactions pertaining to the management of the clients’ affairs are executed timely and efficiently;
	Liaise with external parties such as Bankers, Auditors, Lawyers and Regulatory bodies;
	Develop and maintain relationships with internal departments of the Company including Client Services, Compliance, & Accounting to timely and effectively support the clients’ activities;
	Communicate effectively with all levels of management, other departments, business areas and clients;
	Maintain accurate data for all client enquiries and regularly update personal workload;
	Follow up on client correspondence such as letters, faxes, emails, client telephone calls;
	Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times;
	Document filing, update client information on relevant internal systems;
	Arranging and attending calls/ conference calls to assist clients and compile, draft and distribute minutes of meetings;
	Daily and effective input on timesheet or any time management system;
	Provide relevant training to subordinates;
	Attend client meetings with Manager as and when required;
	Ensure that necessary filings as per the Legal & Regulatory framework are made within the prescribed deadline; 
	Ensure compliance with internal systems, procedures and processes; 
	Inputting data on a specialist funds software (E-Front) and to make optimum use of the software as and when/where required; 
	Preparation of NAV;
	To track and provide guidance on the deliverables of the administrative assistant; 
	 Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

KEY REQUIREMENTS

• Either a degree in Accounting or currently undertaking ACCA/ICSA;
• A minimum of 1 year working experience in a similar position within a Management Company;
• Good Knowledge of legal & regulatory framework, finance principles and reporting;
• Good analytical and problem solving skills;
• Excellent written and verbal communication skills - ability to draft effective communications (emails, letters, memos, reports, instructions) with good grammar, spelling & proofreading skills;
• Strong organizational and multi-tasking skills;
• Ability to work in a fast moving, demanding, high-pressure environment;
• A high level of accuracy and attention to detail;
• Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;
• Ability to maintain high level of confidentiality;
• Conversant with Ms. Office Word, Excel, PowerPoint & Outlook.