Facilities and Administrative Officer
- Port Louis
- Not disclosed
- Permanent
- Added 08/02/2017
- Closing 10/03/2017
Responsible for the general maintenance of the building and management of BDO's fleet / staff transport.
Responsibilities
1. Office Management
- Ensure the building is maintained by undertaking general repairs and maintenance works to the premises and ensuring cleaners adhere to the agreed levels of service
- Manage procedures and processes and ensure that all fire and Health & Safety regulations are adhered to, be a key member of the Health & Safety Committee and promote a healthy, safe and positive working environment
- Assist IT with the installation and removal of IT and other equipments
- Manage any security issues, be a key holder to the premises and an emergency contact for any out of office hour emergencies
- Ensure all equipment is in good working order and maintained in line with business needs
- Organise the general office coordination such as: office move, refurbishment, staff transport
- Co-ordinate general office repairs and facilitate all office services such as the photocopiers, printers and pool car
- Ensure that the lounge and other staff facilities are in good order
2. Transport Management
- Liaise with Directors/Managers to plan transport for employees (company vehicles and contractors)
- Manage fleet of company vehicles, drivers, helpers
- Ensure drivers have an up to date and proper driving license
- Ensure the maintenance, oiling and servicing schedule of the vehicles is followed
- Review the performance of staff and coach them if required
- Provide monthly/quarterly reports on costs related to transport, canteen and security services
Candidate Profile
- A Bachelor degree in building management or construction or property/facilities management or engineering and building services engineering field
- At least 2 years’ experience in the field of Facilities
- Technical qualifications in buildings, ground maintenance, security, basic electric, plumbing or landscaping etc.
- Registration as Health and Safety Officer would be an advantage
- Conversant with MS Office and relevant databases and software
- Have a valid Driving License
- Ability to work odd hours if required
Skills
- Good communication skills
- Solution oriented thinking
- Detail oriented and customer focused
- Interpersonal, Relationship-Building and Networking Skills;
- Procurement and Negotiation Skills;
- Ability to Multi-Task;
- Strong Planning Capacity and Organisations Skills;
- Time Management and Project Management Skills;
- Ability to manage a team;
- Good knowledge of Health and Safety regulations.