Administrative Assistant

Adecco is an International HR and Consultancy firm. Our client, a fiduciary company, is looking for an Administrative Assistant.

Our client, a fiduciary company, is looking for an Administrative Assistant.

Reporting to the Manager, the successful candidate will be responsible to assist the team in preparing the incorporation packs for the setting up of new companies.

Main responsibilities:

• Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing;
• Assist the team in the preparation of quotes through research and compilation of data;
• Prepare responses to correspondence containing routine inquiries;
• File and retrieve organizational documents, records and reports – physical files & on DMS;
• Create and modify documents such as reports, memos, letters, spreadsheet etc.;
• Liaise with the relevant authorities such as the ROC, Registrar General & the FSC in an effective and efficient manner;
• Assist in setting up, coordinating and making arrangement for meetings and conferences;
• Prepare agendas and board packs;
• Inputting of data on the relevant internal systems- scan and upload documents on DMS / Troika / Cypress and/orany relevant system in place;
• Updating of information on all the relevant systems in place on a regular basis;
• Opening of bank accounts for clients- completing the whole process as required;
• Prepare payment instructions and liaison with the bank;
• Filing of annual return and financial statements as applicable;
• Daily and effective input on timesheet or any time management system;
• Prepare simple resolutions under the direction of the supervisor;
• Any other cognate duties that may from time to time be required which are appropriate to the role and business requirements.

Qualification:

• Good HSC results
• Degree in Management or Finance from a recognised institution.
• At least 1 year experience.

Candidate profile:

• Excellent communication skills – written & oral;
• Be innovative, flexible, resilient and ability to think out of the box;
• Display high potential to grow and the willingness to take challenges;
• Be self-motivated with strong planning and organising skills;
• Ability to respond to pressure and tight deadlines;
• Ability to multi-task;
• Computer Literate: Ms Office Word, Excel, PowerPoint & Outlook.