Administrative Assistant

JOB DESCRIPTION Schedule and organize activities such as meetings, invitations, appointments and travel arrangements Organize and prioritize large volumes of information and calls Sort and distribute mail to departments. Draft written responses or reply by phone or e-mail when necessary. Establ ...

JOB DESCRIPTION
Schedule and organize activities such as meetings, invitations, appointments and travel arrangements
Organize and prioritize large volumes of information and calls
Sort and distribute mail to departments. Draft written responses or reply by phone or e-mail when necessary.
Establish, develop, maintain and update filing system for the department. Retrieve information from files when needed
Act as a liaison with other departments and update organizational charts
Preparing and monitoring invoices and expense reports
Print out Training hand outs slides and confirm training requirements with team leaders
Assist with various research projects and/or special projects.
JOB REQUIREMENTS
HSC/A levels (Science subjects would be an advantage)
Good interpersonal communication skills and ability to communicate with employees at all levels of the organization, including Executives.
Solid Microsoft Office skills including Word, Excel, PowerPoint and Outlook.
A minimum of 1 to 2 years related experience
Ability to maintain strict confidentiality.
Excellent attention to detail
Multitasking ability and highly organized